Minute Taking Course

Minute Taking Course for Assistants Who Need Clearer Minutes, Faster Follow-Up and More Confidence in Every Meeting

If you leave meetings with pages of notes but still worry you have missed the real decisions, actions or accountability, this course changes that.

Built for Executive Assistants and Personal Assistants, this practical course shows you how to capture what matters, structure minutes clearly and use Microsoft and AI to reduce effort while improving quality.

Led by Paul Pennant, Microsoft MVP and former Executive Assistant, this training is designed for real meetings — including Microsoft Teams and hybrid environments — not outdated theory.

Book your place or enquire about team training.

• Write minutes faster: stop over-documenting and focus on decisions and actions
• Capture what matters: improve clarity, accountability and follow-up
• Use Microsoft and AI properly: simplify transcription, summarisation and organisation
• Feel more confident: go into meetings with a clear, repeatable approach
• Support leaders better: deliver structured, reliable meeting outcomes

Why minute taking still feels harder than it should

Minute taking becomes difficult when meetings move quickly, conversations overlap and you are expected to listen, think and write at the same time. Many assistants leave meetings with too much information but not enough clarity.

• Trying to capture everything instead of what matters
• Decisions and actions get lost in long discussions
• Minutes take too long to produce and still come back with edits
• Hybrid and Teams meetings make note-taking more complex
• Training explains formats but does not improve real performance

From note taking to structured, high-value meeting support

This course helps you move beyond simply writing notes. You will learn how to structure meetings, capture decisions clearly and improve how actions are tracked and communicated.

Using Microsoft tools and AI where appropriate, you will streamline preparation, reduce manual effort and produce clearer, more useful minutes that support real progress.

• Identify and capture key decisions quickly
• Track actions, owners and deadlines with clarity
• Reduce time spent writing and rewriting minutes
• Improve communication after meetings
• Support leaders with better structure and follow-through

What you will be able to do after the course

• Take clear, structured notes without trying to capture everything
• Produce concise, professional minutes faster
• Separate discussion from decisions and actions confidently
• Use Microsoft Teams and Outlook more effectively around meetings
• Apply AI tools to support summarisation and organisation
• Deliver more reliable, consistent meeting outcomes

Why this course is different

Generic training teaches formats. This course improves how meetings are captured, structured and followed up.

• Generic training teaches templates. This course teaches judgement and structure.
• Generic training is theory-led. This course is practical and applied.
• Generic training ignores modern tools. This course includes Microsoft and AI.
• Generic training focuses on notes. This course improves the full meeting workflow.

This is practical implementation, not passive learning. You leave with a clear approach you can apply immediately.

What you get

• 1-day online course (delivered in 2 half days)
• IAM-endorsed training
• Comprehensive handouts and templates
• Practical frameworks you can use immediately
• Certificate of attendance

Delivered by Paul Pennant

Paul Pennant combines real Executive Assistant experience with over 20 years of specialist training expertise. As a Microsoft MVP, he brings practical, real-world knowledge of Microsoft and AI, helping assistants apply tools in a way that improves how work actually gets done.

This specialist focus is why Today’s PA stands apart from generic training providers.

Why this is worth the investment

For assistants, the return is faster, clearer minutes, greater confidence and less stress. For organisations, the return is better meeting outcomes, clearer accountability and more effective use of Microsoft and AI.

• less time spent writing and correcting minutes
• clearer actions and accountability
• more efficient meetings and follow-up
• stronger support for leaders
• more confident, capable assistants

What assistants say

“This Minute-Taking Course is an absolute game-changer for EAs.”

Lisa Steinebach – Herbert Smith Freehills LLP

“The most interesting, relevant and informative course I’ve done in years.”

Erica Quaile – Shooting Star Children’s Hospices

Book your place

If you want to stop second-guessing your minutes and start producing clear, confident meeting outcomes, this course is for you.

Book your place or enquire about team training.