Minutes Taking Courses for Assistants Who Need Clearer Minutes, Faster Follow-Up and More Confidence in Meetings
Learn how to take concise, accurate, professional minutes and use Microsoft 365 and AI to save time before, during and after meetings. This practical course helps Assistants capture decisions, actions and accountability more effectively, so meetings lead to progress, not confusion.
Book your place or enquire about team training.
Led by Paul Pennant, a Microsoft MVP with over 20 years’ experience and a real Executive Assistant background, this is specialist training built for real workplace meetings, not generic note-taking advice.
Why many minute takers still feel under pressure
- You are trying to listen, understand, write and manage the room at the same time
- Too much gets written down, but key decisions and actions are still unclear
- Minutes take too long to produce after the meeting
- Follow-up is inconsistent, so actions drift and accountability weakens
- Microsoft 365 and AI tools are available, but not being used in a practical, structured way
What this course helps you do
This is not just a course on how to write minutes. It is practical training on how to prepare for meetings properly, listen for what matters, structure notes clearly, produce professional minutes faster and improve action follow-through using Microsoft and AI.
- Understand what should and should not go into formal minutes
- Capture decisions, actions, owners and deadlines more clearly
- Take better notes without trying to record everything
- Write concise, professional minutes with the right tone and structure
- Reduce the time spent turning notes into usable minutes
- Use Microsoft 365 and AI to support drafting, organising and follow-up
- Improve consistency across meetings, stakeholders and leadership teams
Why this is different from generic minutes taking courses
Generic courses often teach theory, templates and basic rules. This course focuses on how minute taking actually works in busy executive and organisational environments.
- Generic training explains the process. This course improves how you perform it under real pressure.
- Generic training focuses on note-taking alone. This course connects preparation, capture, writing and follow-up.
- Generic training teaches the task in isolation. This course shows how Microsoft 365 and AI can help you work faster and more accurately.
- Generic training gives information. This course gives practical methods you can apply immediately.
This is workflow improvement, not passive learning. You leave with techniques you can use in your very next meeting.
What you will be able to do after the course
- Prepare properly for different types of meetings
- Identify key points without over-recording
- Structure minutes so they are clear, professional and easy to action
- Write and distribute minutes more efficiently
- Track actions and follow-up with more confidence
- Use Microsoft tools more effectively to organise meeting information
- Use AI support appropriately to save time without losing quality or judgement
Who this course is for
- Executive Assistants, Personal Assistants and Administrative Professionals responsible for meetings and follow-up
- Assistants who want more confidence in formal and informal minutes
- Professionals who need to save time while improving accuracy and clarity
- Organisations that want better meeting discipline, stronger accountability and more effective support for leaders
Why this matters for assistants and organisations
Good minutes do more than record what happened. They improve communication, protect clarity, strengthen accountability and help leaders move work forward. When Assistants can manage this process well, they save time, reduce confusion and deliver higher-value support.
That is where Microsoft and AI can make a real difference. Used properly, they help reduce manual effort, improve structure and create more control, freeing Assistants to focus on judgement, communication and strategic support rather than admin overload.
Why book with Today’s PA
- Specialist training built for Assistants, not generic business audiences
- Delivered by Paul Pennant, Microsoft MVP and former Executive Assistant
- Focused on practical implementation, not theory-heavy learning
- Designed to improve confidence, meeting quality and workplace effectiveness
- Premium training that helps Assistants move from reactive support to stronger strategic contribution
Book your place
If you want to take clearer minutes, produce them faster and improve meeting follow-up with more confidence, this course will help you do it.
Book your place now or contact us to discuss in-house training for your team.
