The five-day Executive Assistant Productivity Architect programme
EAPA Sprint
Become a Workflow Architect in five intensive days.
A live online programme for Executive Assistants and senior support professionals who want to use Microsoft 365, Copilot, AI and automation to redesign how work gets done.
Delivered by Paul Pennant, Microsoft MVP, former Executive Assistant and founder of Today’s PA.
EAPA Sprint is the intensive version of the Executive Assistant Productivity Architect programme.
Over five consecutive days, you will learn how Microsoft 365, Copilot, AI and automation connect across real EA workflows. You will analyse how work currently happens, identify friction and redesign one practical process from your own role.
The goal is not simply to work faster. It is to become the person who improves how work happens.
From reactive support to Workflow Architect
Most EAs are not short of effort. They are working inside systems that were never properly designed.
Requests arrive through email, Teams, forms, meetings and conversations. Files live in different places. Actions are tracked manually. Follow-up depends on memory. Information is copied from one tool into another.
EAPA Sprint helps you redesign those systems so work becomes clearer, more visible and easier to manage.
What changes after EAPA Sprint
Build practical capability that improves how work gets done.
Build better workflowsConnect Outlook, Teams, SharePoint, Lists, Planner, Forms, Excel and Power Automate around real EA work.
Reduce manual workIdentify duplication, delays and repeated tasks before deciding what to automate.
Use AI with judgementApply Copilot and AI with stronger decisions around permissions, risk and organisational guardrails.
Create better visibilityMake requests, actions, files, decisions and priorities easier to track and communicate.
Support leaders strategicallyMove beyond task execution and advise on how work should happen.
Prove the valueComplete a real project showing time saved, risk reduced or value created.
“We were mind blown within about five minutes, but in a really good way. Paul showed us what would be useful in our working lives and gave us a strong grounding in a phenomenally fast-growing area.”
Your five-day journey
One focused week from task execution to workflow design.
Day 1: From Busy EA to Workflow Architect
Understand how to analyse work, identify friction and move from reactive support to workflow design.
The Productivity Architect mindset
Task thinking compared with workflow thinking
Finding duplication, delays, risk and unnecessary effort
Mapping one real process from your own role
Day 2: AI, Copilot, Prompting and Agents
Use AI with greater confidence, structure and judgement across real executive support work.
Microsoft Copilot and Copilot Chat
Stronger prompting techniques
Meeting preparation, summaries and decision support
Agents, reusable instructions and safe AI use
Day 3: SharePoint, Teams and Information Architecture
Create better structure for files, ownership, permissions and collaboration across Microsoft 365.
SharePoint sites and document libraries
Teams, Groups and connected services
File architecture, metadata and information ownership
Creating a trusted source of information
Day 4: Outlook, Forms, Planner, Lists and Excel
Redesign communication, intake, actions, priorities and reporting around clearer workflows.
Outlook and Teams as part of a wider system
Forms for structured requests
Planner and Lists for visible work management
Excel for analysis, evidence and reporting
Day 5: Power Automate, Power Apps and Your Project
Bring everything together through practical automation and workflow redesign.
Power Automate triggers, actions and conditions
Automating approvals, notifications and file processes
Simple Power Apps opportunities
Designing and presenting one real workflow improvement
Your Productivity Architecture Project
Complete one practical workflow improvement.
Your project brings the week together and demonstrates that you can apply what you have learned to a real workplace process.
Your project could focus on:
Executive requests
Meeting actions and follow-through
Travel or event coordination
Expenses or approvals
Client onboarding
Information and document management
You will demonstrate:
The current process and its friction
The redesigned workflow
The Microsoft tools selected
The AI or automation applied
The time saved, risk reduced or value created
The relevant permissions and guardrails
What is included
Everything you need to learn, apply and continue implementing.
Five live full-day sessionsExpert teaching, demonstrations, discussion and practical exercises from Monday to Friday.
EAPA Implementation PlaybookWorkflow audits, design tools, AI guardrails and practical implementation guidance.
Workflow templates and examplesPractical starting points you can copy, adapt and use in your own role.
Session recordingsRevisit the teaching after the live programme to review and implement.
Private EAPA communityContinue sharing ideas, questions and workflow improvements with other participants.
EAPA Sprint certificateRecognition of successful completion and your applied Productivity Architecture Project.
Who this programme is for
For support professionals ready to modernise how they work.
Executive Assistants and Senior EAs
Personal Assistants
Chiefs of Staff
Business Support Managers
Office and project professionals responsible for improving workflow
You do not need to be an advanced Microsoft user before joining. What matters is that you are willing to learn, challenge existing processes and apply the tools properly.
Why learn with Paul Pennant
Microsoft expertise grounded in the reality of executive support.
Paul Pennant is a Microsoft MVP in Microsoft 365 and Copilot, founder of Today’s PA and a former Executive Assistant.
He has spent more than 20 years helping assistants and office professionals master Microsoft tools and improve the way they work. Today’s PA has trained professionals from more than 4,000 organisations worldwide and has been recognised as Best Assistant Training Provider in the UK for seven consecutive years.
This is practical Microsoft 365 transformation delivered by someone who understands both the technology and the pressure of the assistant role.
For organisations
Develop support professionals who improve workflows, reduce manual work and use AI more safely.
Better executive support and follow-through
Fewer manual hand-offs and duplicated updates
Stronger use of existing Microsoft licences
More confident AI and automation adoption
Support professionals who advise leaders, not simply react to them
Places are limited to maintain interaction, practical support and accountability.
Course name
Date
Days
Location
Places
Non-profit price
Price
Pdf
I wanted to say how much I enjoyed the minute taking course Ana and I did with you. I have to admit that I was dreading the day as I have always hated minute taking and thought the course would be hell and boring too. How wrong I was! Not only did you make the day very rewarding and fun, but I also learnt so much. I have returned to the office totally fired up and actually looking forward to the next time I have to take minutes, so I can put these new ideas into practice. I never thought I would say that! Thank you again, good luck with the awards
