Executive Assistant Productivity Architect

Executive PA Training for Leading AI Adoption in the Executive Office

Delivered by a Microsoft Most Valuable Professional.

AI is arriving in your organisation, someone needs to lead it properly

Most executive offices already run on Microsoft 365.

Copilot is appearing in Outlook, Teams, Word and Excel. Files and knowledge live in SharePoint. Repeatable work can be automated, but only when someone knows how to structure it properly.

Many Executive Assistants are being asked to use AI, review AI output, or help the executive office adopt it.

Most EAs are experimenting. Very few feel fully in control.

This programme is for the Executive Assistant who wants to be trusted as the person who can lead AI adoption inside the executive office and turn it into reliable, professional output.

What you will become known for

By the end of this programme, you will be able to:

• Lead AI use in the executive office with confidence and clear judgement
• Use Copilot and Microsoft 365 as a connected system rather than disconnected apps
• Produce better executive office output faster without lowering standards or losing professional voice
• Set repeatable ways of working so AI supports the office rather than creating risk
• Be trusted with complex work because you run systems others rely on
• Stand out among other Executive Assistants through modern capability, not busyness

AI, automation and agents are different, and we keep them distinct

AI helps you draft, summarise and structure information faster, including through Copilot and tools such as ChatGPT when appropriate.

Automation helps work move without you having to push every step manually, including workflow automation approaches and Power Automate style thinking where it fits.

Agents are an emerging capability where AI can carry out multi step work under your direction, within boundaries and with appropriate checking.

You will leave knowing when to use each, how to stay in control, and how to keep standards high in a senior environment.

What changes in your work within days

You will leave with practical ways of working you can apply immediately, including how to:

• Turn messy information into clear executive updates, briefings and communications
• Produce decision ready summaries from Teams meetings, long threads and documents
• Reduce time spent rewriting and polishing outputs
• Create a consistent approach to AI use that you can apply repeatedly
• Use SharePoint and files properly so information stays findable and reusable
• Use Outlook, Teams, tasks and planning as one connected system
• Reduce repeated manual processes by applying structured workflows and automation thinking

This is practical implementation, not theory.

How the programme is delivered

This programme is delivered online to fit around real executive office workloads.

It runs across two half day sessions per week over five weeks. This allows you to apply what you learn between sessions, bring real examples back, and build capability without stepping away from your role for a full working week.

What you will do with AI in the executive office

You will learn how to use AI for work where speed and structure matter, including:

• Drafting and refining communication for different stakeholders
• Summarising complex threads and turning them into clear actions
• Turning rough notes into structured minutes and follow up communications
• Preparing briefings and updates using existing Microsoft 365 information
• Improving consistency and quality so output is trustworthy and professional

The focus is reliable executive office output, not novelty prompts.

What you will do with automation in the executive office

You will learn how to reduce repeated manual effort by building repeatable ways of working, including:

• Creating reliable follow up routines so actions do not slip
• Reducing duplication between messages, tasks and planning
• Removing unnecessary handling and re handling of the same information
• Identifying where workflow automation fits, including Power Automate style approaches where appropriate

The focus is removing friction and making work flow.

How we position agents without hype

Agents are not a replacement for judgement.

In this programme, agents are introduced as a developing capability where AI can carry parts of a workflow under your control, such as gathering, structuring, drafting and preparing.

You will learn how to think in steps and tasks so that when agent capability is available in your environment, you already know how to use it safely and effectively.

Why this course is different from typical Executive Assistant training

Most Executive Assistant courses focus on soft skills, generic tips, or isolated tool training.

This programme focuses on operating level inside a Microsoft 365 workplace.

You are shown how modern executive office work flows through information, communication, planning and decision making, and how AI and Copilot should support that flow safely and consistently.

The outcome is not more knowledge.

The outcome is a new way of working that makes you calmer, faster, more reliable and more valuable.

Led by a Microsoft Most Valuable Professional

This programme is delivered by Paul Pennant, a Microsoft Most Valuable Professional.

You are learning from someone who advises Microsoft product teams and trains Executive Assistants in real workplace application, not generic classroom theory.

For you, this means clarity and confidence. For your organisation, it means safe, reliable and work ready AI adoption.

This is for you if

This programme is a fit if you are an Executive Assistant and you recognise any of the following:

• Copilot and AI are becoming part of your work and you want to lead their use properly
• You want consistent, high quality output, not inconsistent experimentation
• You want a structured way of working across Outlook, Teams, documents and follow up
• You want to reduce manual effort while keeping standards high
• You want to stand out and be trusted with more complex executive office work

Common objections and the honest answers

I am not technical

You do not need a technical background. This programme is designed for real EA work and focuses on judgement, structure and practical application.

AI feels risky

That is why this programme exists. You learn when to use AI, how to guide it, and how to check output quickly so the result is professional and reliable.

I already use Microsoft tools

Most EAs use the tools. The difference is running them as a connected system and using AI inside that system so the output becomes usable work.

I need approval

This improves executive office efficiency, output quality, follow up discipline and decision support. It delivers visible workplace impact, not just learning.

In house delivery for organisations

This programme can also be delivered privately for organisations.

In house delivery allows the content to be aligned to your Microsoft 365 environment, your executive office workflows and your expectations around AI use.

To discuss in house delivery, contact info@todayspa.co.uk

Dates and booking

Choose your preferred cohort at booking.

Select your date below to secure your place.

Your trainer

Paul Pennant
Microsoft Most Valuable Professional

Paul Pennant has over two decades of experience helping Executive Assistants and executive office teams work with clarity, structure and confidence using Microsoft and modern AI.

Founder and Owner of Today’s PA.