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This part of the 3 Day PA Course involves building up your self-esteem and sense of self-worth so that you see yourself not just as the assistant to an important person but as an extension of that person’s management style and vision.
As a PA, you ‘plough a lonely furrow’ at times. Your position is unique: you work closely with and have the ear of someone important and influential, yet you occupy a relatively junior place in the hierarchy. The orbit in which you move makes colleagues keep their distance and be on their guard about what they say in your presence in case it gets back to your manager, possibly to their detriment. So it’s hard to establish the friendly interpersonal relationships that allow office workers to work effectively together.
It’s a bit like being a royal consort – all the glory, but no power. Sometimes, however, you need some of that power to rub off on you, because today’s senior executive expects you to be able to act as a proxy and delegate accordingly.
These days, today’s PA needs to be more of an executive associate. We will help you acquire the confidence and assertiveness to be the assistant your manager needs. As a result, you will feel much more comfortable with asking colleagues to carry out tasks that advance the objectives of the organisation.You will begin to share your manager’s ‘big picture’ outlook, rather than the more limited horizons of the traditional secretary-based PA. Other major elements covered on this day include:
However you became a PA – and it’s surprising just how many PAs tell us it happened to them almost by accident – your position is unusual in many ways. No other role in business places so much reliance on the absolute capability of one person to provide unwavering and comprehensive support to a senior executive. Working in the shadow of someone important and busy, it’s easy for your own needs and aspirations to be overlooked – by you and others. This course brings you out of the shadows and into the light as you become aware of the critical part you play in your organisation’s success – and how you can give your career a boost as well.
We give you the knowledge and tools to ensure you become the indispensable aide and business associate your manager needs – so much more than a secretary. We also make sure you begin to appreciate your real worth – not just to your manager and yourself, but to the whole organisation – and arm you with the confidence and assertiveness necessary to be not just good at your job, but brilliant at it. The rewards for this fresh, new approach to your role and the enhanced outlook on your career and life that it delivers will quickly become apparent in the weeks and months following the 3 Day PA Course.
You are the gatekeeper to your manager, but who protects you from the interruptions that conspire to prevent you achieving what needs to be done each day? It’s tough enough working for someone who never seems to go home, without missing your lunch break or only occasionally getting out of the office on time. Our research suggests that PAs frequently experience interruptions totalling 90 minutes or more a day. Think what you could achieve and how much better you would feel if you could claw back two hours of lost time each day. Sounds impossible? During this 3 Day PA Course, we will show you how it can be done. And you will love us for it. Our 3 Day PA Course will help you handle interruptions.
Protecting your manager from unnecessary interruptions is a critical part of your job and it’s one of the hardest, especially when there’s a steady stream of other, often very senior, people wanting opinions and decisions. We will show you how to handle these tricky encounters, diplomatically but firmly, whilst ensuring that you don’t create a bottleneck that threatens the success of the organisation. As your reputation for decisive action grows, people seeking your manager’s time will start to think harder and more thoroughly before doing so and will even begin bouncing their thoughts off you first. You will become a kind of executive ‘triage nurse’, deciding which ideas and requests really merit the attention of your manager and which can be delegated sideways or downwards to someone more appropriate. Our 3 Day PA Course teaches you diplomacy.
Few people in business have to juggle as many different balls as a busy PA, which can be very stressful, especially if you work for more than one manager. On this day, we will show you a number of different strategies you can try in order to reduce this stress. These include managing your and your manager’s time more effectively and learning how, with tactful firmness, to deflect or defer tasks or priority interruptions that often turn out to be little more than fire-fighting activities.
Working for one demanding and exacting manager can be more than enough for most PAs, so if you work for two or more, you have our sympathy. But balancing their individual needs doesn’t need to be hell. Plainly you cannot give them the same level of attention they would get if they didn’t have to share you, but there is a better way. We will show you how it works and equip you with the tools and skills – and the patience – you need to make a great job of keeping them all happy and successful – and whilst keeping your stress levels down.
Your unique position as a PA means you often hear things that challenge your sense of discretion. Does your boss need to know about all of them, or do you decide what to pass on a ‘need to know’ basis? Do you remain as enigmatic as the Sphinx, or behave like a C-list celebrity on a reality TV show? We’re exaggerating a bit here, but the purpose is serious: winning the confidence of colleagues at all levels is vital if you are to function effectively and successfully. A reputation for utter discretion, except where to keep silent might threaten the organisation or your manager, will open new conduits of communication and information that will help make your job easier and give you the opportunity to present your manager with new business options to consider.
No-one likes time management courses, except the people who send you on them. PAs know that time management courses are for people who haven’t got enough to do, so we’re not going to give you one of those. But because this course has been designed by PAs for PAs, there are some very useful tips and wrinkles we can pass on to help you manage not just your time, but your manager’s time, more effectively and productively. One thing we will do before you attend this course is ask you to keep a log of your daily activity, so we can analyse it with you during the course. After attending our 3 Day PA Course you will manage your time like a pro.
Over the years, however, applications like Microsoft Outlook have grown in sophistication and refinement to the point where they really can help you do your job better, and take some of the pressure off.
Outlook is now a mature and fully-fledged assistant for you; learning to exploit its capabilities will help you make the most of your time and simplify and automate other office tasks that until now have been tediously manual or just impossible. In our experience, course delegates save an hour every day using our Outlook tips. That’s five or more hours a week – half a day given back to you to do other things!
You are going to love this. Instead of all that palaver toggling between an email and a new contact window, copying and pasting individual snippets of information from one to the other, which seems to take ages (and then sometimes copy or paste doesn’t work), we’ll show you how to add a new contact, plus any relevant information from their email, in less than two seconds! You won’t believe how much time this will save you.
Most of us have emailed a letter to invite delegates to an event. How about doing the merge direct to email instead? That’s right: send personalised emails to hundreds of people from one email message. No more anonymous ‘Dear All’ emails with the recipients dumped in BCC: after this course!
PAs are invariably inundated with tasks from their bosses, other managers, colleagues etc. How do you keep track of and prioritise them? Simple: you learn how to use the tasks function in Outlook to track EVERY task seamlessly. This session often leaves delegates literally speechless!
You get a call from a client who wants to meet your manager. You give yourself a crick in the neck as you try to match your boss’s calendar with your caller’s availability. Outlook provides a beautifully clear and easy way to view multiple calendars and dates hands-free!
Colour code incoming emails so you can see at a glance when your manager emails you.
Send out standard emails with just a few keystrokes.
Learn how to colour your appointments automatically without using categories.
Create multiple email auto-signatures for multiple managers.
Find out how to use voting buttons; a brilliant function when you have standardised responses.
This includes such incredibly useful rules as diverting CC’d emails to your boss into a separate folder so she can quickly scan them; automatically printing certain emails; making sure you never forget an email attachment ever again.
Link contacts into ad hoc groups, such as from management and project teams.
This is an excellent example of how Office can take some of the load off your shoulders. Your boss has asked you to invite 1,000 people to the Christmas party – how are you going to do it? Easy: enable Outlook’s voting buttons in the invitation email, creating separate folders for ‘Accept’ and ‘Decline’ replies, setting up rules to divert the responses into the right folders. Auto replies can also be set up so ‘Accept’ replies are sent an email with the venue, map and timing details while ‘Decline’ replies are sent a simple ‘Thank you’. The beauty of this is that once it is set up – which really is easy to do – you won’t have to lift a finger. Sounds great, doesn’t it? And just think how much time it can save you.
156 Time saving tips within 50+ pages (2007,2010,2013 and 2016)
This Time Management course focuses on using Microsoft Excel, Word and PowerPoint to save you time. As with all computer-based office tools, we tend to use familiar features and functions and ignore the rest. You will learn how to really use these effectively to produce amazing professional documents, spreadsheets and presentations, and with the use of our breath-taking shortcuts, it needn’t take you hours!
Many office professionals use Microsoft PowerPoint frequently, but few use this program to its full potential. To illustrate, have you ever struggled to line up your images in your slideshow? Next time press shift + F9. This will display gridlines for you to line objects up perfectly.
What else will you learn on the day?
Many office professionals have a fear of using Microsoft Excel. However, this program is not just a useful tool for accountants and actuaries! To illustrate, have you ever struggled to come up with just the right formula for your work? Next time press shift + F3 and ask Excel what you want it to do. Want to create a chart instantaneously? Select your data and press F11. You will also learn:
Most people go to their ribbon (or toolbar) to increase the size of their font. If you highlight your text and press Ctrl + [ or Ctrl + ] your font size will decrease/increase. You will also learn:
420 Time saving tips within 100+ pages (2007,2010,2013 and 2016)
With three days to impart so much information effectively, we use a variety of training techniques to ensure that PAs retain what they have learnt and return to work able to implement their new knowledge immediately. Providing direct after-course support via email and social media, therefore, plays an essential part in this process. The techniques include:
All Today’s PA delegates are asked to evaluate the course as it finishes. Delegates regularly give us 5 out of 5, and 1 in 6 have said it’s the best course they’ve ever attended.
Today’s PA was named “Best PA Training Provider in the UK” six years running, having been voted for by thousands of Assistants in the PA Voice Awards 2015, 2016, 2017, 2018, 2019 and 2020.
Your principal trainer, Paul Pennant, is the founder and Managing Director of Today’s PA. Paul started Today’s PA with a clear vision: to take his own experiences as a PA, office manager and business director and create training courses that meet the challenging real-world needs and aspirations of modern business professionals.
With the rapid advances in technology, Paul has specialised in helping PAs to utilise this technology to save time and reduce stress. He covers all Microsoft Office products at all levels. He is a Microsoft Office Specialist Master. With a post-graduate degree in business studies, few, if any, trainers are better qualified to deliver and lead the 3 Day PA Course for Today’s PAs – for you.
Your investment is £1287 + VAT.
When you commit your valuable time to this course, we want you to know that we understand and recognise that commitment. We want to do everything we can to ensure that the workshop is thoroughly worthwhile for you. Being properly prepared will play a key part in achieving that success. Indeed, your success is our success.
If you get what we promise from this course – and we know you will – we are confident you will recommend it to peers and colleagues. So we would like you to complete a short questionnaire, just before you attend the 3 Day PA Course, in order to give us a snapshot of the kind of person and PA you are, how you became a PA and what are your issues, frustrations, hopes and ambitions.
When you arrive at the 3 Day PA Course, you will feel that you are among friends who understand you – and you are because your trainers and course designers have all been where you are now. Doesn’t that give you a warm, fuzzy feeling?
Before you attend you may find it useful to have a look at assertiveness from Wikipedia.
Once the 3 Day PA Course is over, we don’t just wave you goodbye and close the door. When you leave, you take with you our ongoing commitment to your success, which includes:
Our 3 Day PA Course will change your PA for the better:
You value your PA, of course, but don’t you sometimes wish she – or he – would be a bit more assertive, a bit more in tune with your needs, perhaps – without having to be prompted or asked? Do you sometimes feel that you could accomplish more for your business or organisation if your PA was able to anticipate your wishes, or come up with ideas that help meet your strategic objectives, thereby improving the effectiveness of your working relationship?
Life at your level is not always easy for PAs – quite often they come into the role organically or by accident – maybe your PA started out as a secretary or office junior, for example. This isn’t necessarily the right formula for the kind of person you need by your side in today’s tough and competitive business environment. Even if your organisation is non-commercial, there are unprecedented pressures on it to deliver results and justify its existence to stakeholders.
Today’s PA 3 Day course will provide your PA with the skills they need to achieve what you need and expect from them. That’s because, unlike other PA development courses, this one is designed by experienced, successful PAs, for today’s PAs. Today’s PA lead trainer has been a highly successful PA and Office Manager and is now the company’s Managing Director. With a post-graduate degree in business studies as well, the success of Today’s PA is a testimony to the fact that no trainer is better qualified to deliver our 3 Day PA Course.
Even if you can’t make it to one of our venues, don’t despair – why not let us come to you?
There are many good reasons for keeping the 3 Day PA Course in-house: it makes for greater efficiency and ensures everything is focussed on your organisation’s business. The course can be adapted to your organisation’s specific needs so that it perfectly aligns with its culture and values.
Your PAs can also network and share their experiences of the course, thus strengthening the PA role within your organisation.